As a data controller, we fully comply with the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 and the UK General Data Protection Regulations (UKGDPR).
In respect of any services or products we supply to individuals in any of the EU Countries we will when applicable also comply with the EU General Data Protection Regulations (EUGDPR) in respect of the processing of the personal data of the individuals situated in those EU Countries.
2. Your Privacy – our promise.
We are committed to protecting the privacy of our members, supporters, suppliers and anyone who interacts with us and will treat all information you give us with care.
We promise to:
3. Who we are.
In this policy references to WR&CS or are to Willaston Residents’ & Countryside Society whose contact address is firstname.lastname@example.org
The controller is Willaston Residents’ & Countryside Society.
4. What information we collect and how we collect it.
We collect personal information about you to enable us to provide the service to you. This may include:
We collect the personal information in the following ways:
5. How we use the information and why we need it.
We use the personal information to provide the products or services and to meet our contractual commitments to you. In addition, this may include:
Processing – this will include using the information to fulfil any request made by you to purchase a product or receive one of our services, receive an email newsletter, become a member or renewing membership, to fulfil a contract with you, putting names and photograph of members or new membersin our newsletter or on our website.
Marketing – in addition to processing we will use your personal information to provide you with information about product or services you have requested or would reasonably expect to receive from us. You will be able to change your mind at any time and we will keep your preferences up to date. Any direct marketing email or text will have a link to let you unsubscribe.
Legitimate interests – Willaston Residents’ & Countryside Society also processes your data when it is in our legitimate interest to do this and when these interests do not override your rights. These legitimate interests include
Consent – where we need your consent, we will ensure you are as fully informed as possible and use that consent solely for the reason you have given it to us. You will be able to change your mind at any time by contacting us at the address in paragraph 11. Any email or text to you will have a link to let you do so.
Profiling – we may make use of profiling and screening methods to provide a better service to members, supporters or suppliers. Profiling helps us target resources more effectively through gaining an insight into the background of members, supporters or suppliers and helping us build relationships that are appropriate to their interests.
6. Who will see the information?
Your information will only be accessible to our relevant officials and only where it is appropriate in respect of the role they are carrying out. We will never sell your information or let other organisations use it for their own purposes.
We will only share your personal information:
The security of your personal information is very important to us.
All information you provide to us is stored on our secure computers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
All the personal data is processed in the UK however for IT hosting and maintenance your information may be situated outside the European Economic Area (EEA).
You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
8. Your rights.
You have the following rights:
You can write to us about any of these rights at the address in paragraph 11. There is no charge for a request, and we will respond to the request within one month.
If you are not satisfied with the way in which we deal with your request, you can contact the Information Commissioners Office on 0303 123 1113 or at their website www.ico.org.uk.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
10. Retention of information.
We hold your information only for as long as necessary for each purpose we use it. This will normally be 2 years from our last interaction with you unless for legal or taxation reasons it is necessary to retain it for a longer period.
11. How to contact us.
This policy was last updated on 14/10/2023